Rates, tiers and discounts
Negotiated prices, daily or weekly rates, quantities, discounts and applicable amendments.
Equipment-rental invoice verification
Your rentals,
at the agreed price.
AGAINWARD checks your invoices against agreements, rates, returns and credits to identify billing discrepancies supported by the evidence.
You provide existing documents. You receive a quantified findings file, with evidence and specific questions for your rental supplier. No software to deploy.
Start by email, without attachments. No call or meeting required.
RENTAL FILE / 01Synthetic data
The equipment is back.
The invoice covers the week.
- Agreed rate
- €700 excl. tax / week
- Invoiced period
- 01 → 08 Sep 2026*
- Documented return
- 05 September
- Invoiced / expected
- 700 € / 400 € excl. tax
Supported discrepancy in this example300 € excl. tax
For construction SMEs and mid-market companies managing multiple rentals, sites or suppliers.
FinanceProcurementOperations
Where a closer look matters
An invoice is only
part of the story.
The charge may depend on a rate tier, an amendment or the event that actually ends billing. We establish those facts before retaining a discrepancy.
Duration and the end of hire
Delivery, return, off-hire or collection: the relevant date depends on the agreement, including minimum periods and weekend rules.
Duplicates and credits
Overlapping charges, duplicate equipment billing, issued or promised credits: we check references and corrections already made.
Transport and ancillary charges
Delivery, collection, fuel, refuelling, insurance or damage waiver, environmental fees: what supports each charge?
An inconsistency is a lead to investigate. Missing evidence does not prove that a charge is invalid.
Demonstration · entirely synthetic data
Three documents.
A discrepancy you can explain.
An equipment rental, one week invoiced and an early return. The available evidence and the billing terms determine the conclusion.
01 / Documented return, contractual pro rata billing
One unit · September 2026 · amounts excl. taxTHE SUPPORTING DOCUMENTS
Agreement · billing rule
€700 per 7 calendar days. Pro rata billing authorised, no minimum. Billing stops on return; return day excluded.
Return record · same equipment, same rental
The complete unit is returned on 5 September. A signed record is assumed in this fictional case. No conflicting extension or credit is present in this evidence set.
Invoice · rental charge
€700 excluding tax for 1 September inclusive to 8 September exclusive: 7 days.
The reconciliation
- Invoiced
- 700 €
- Expected: €700 × 4 / 7
- 400 €
Supported discrepancy · €700 − €400
300 € excl. tax
Four billable days, 1–4 September inclusive. The discrepancy is supported under these conditions; a refund is not assured.
02 / A credit already offsets the discrepancy
Synthetic variant of the same caseONE DOCUMENT CHANGES THE CONCLUSION
Same agreement, return and invoice
The contractual expected charge remains €400 excluding tax. The original invoice is €700 excluding tax.
Issued credit · linked to the same line
€300 excluding tax has already been credited. The credit is documented and deducted only once.
After accounting for the credit
- Net invoice: €700 − €300
- 400 €
- Expected
- 400 €
Remaining discrepancy
0 € excl. tax
No additional amount to request on this line. A promise of a credit alone would not have resolved the discrepancy.
03 / The billing stop rule is not established
Synthetic variant of the same caseA MATERIAL LIMITATION
Agreement · stop clause missing from the evidence
The rate and pro rata rule are known. The evidence does not establish whether return, off-hire or collection ends billing.
Documented return and invoice available
The 5 September return and the €700 invoice are not enough to establish the expected charge.
Conclusion limited by the evidence
- Invoiced
- 700 €
- Expected charge
- Undetermined
Discrepancy cannot be quantified
Needs clarification.
The invoice is not declared incorrect. One focused request: which clause establishes when billing ends for this rental?
Illustrative examples calculated with the Rental engine. No client performance claim. These are alternative scenarios; their amounts must not be added together.
Open the example fileThe process
Your existing documents.
A documented review.
We agree the scope upfront: suppliers, period, rentals and available documents. The investigation uses your documents, with no installation or access to your ERP.
Which documents should you prepare?
Invoices and credit notes; agreements, rate cards, accepted quotes, purchase orders and amendments; delivery and return records, off-hire or collection evidence; relevant emails.
Not every source is needed for every issue. We check readability and usable formats when scoping the work. A text or tabular export may be needed, particularly for scanned documents.
- 01
We agree the scope
You describe the rentals and available evidence. Scope, fees, confidentiality and transfer arrangements are agreed before documents are sent.
- 02
We reconstruct the expected charges
Each line is matched to the correct equipment, applicable terms and documented events. Calculations are reproducible.
- 03
We test each discrepancy
Amendments, minimum periods, partial returns, existing credits: competing explanations are examined. If missing evidence could change a conclusion, we ask a specific question.
- 04
You receive a usable file
Following human review, the file distinguishes supported discrepancies, unresolved points and rejected leads. You have the references needed to decide what to discuss with suppliers.
SYNTHETIC EXTRACTBilling after return
Discrepancy file / 01 · Equipment rental
- Reviewed line
- Invoice I1 · line L1
- Comparison basis
- Agreement A1 · 7-day pro rata
- Operational evidence
- Complete return · 5 Sep 2026
- Documented gap, excl. tax
- 300 €
- Limitation
- Refund not assured
- Suggested action
- Ask the supplier to review
Each finding refers to its supporting evidence and calculation.
What you receive
The evidence to
start the conversation.
A concise report with a file for each supported discrepancy, for finance, procurement and operations. The report may also conclude that no supported discrepancy was identified.
- The invoice line, expected charge and discrepancy calculation.
- Precise references to the clauses and supporting documents.
- Credits accounted for and overlapping amounts deduplicated.
- Limitations, contradictions and information still needed.
- A suggested next action for each retained finding.
You retain the supplier relationship. The file supports your discussions; it does not guarantee that a claim will be accepted or refunded.
Before we begin
Clear expectations,
from the first email.
Who is this service for?
Initially, French construction SMEs and mid-market companies whose rental volume or complexity warrants a dedicated review: multiple suppliers, sites, rates or returns. An initial email helps establish whether a limited scope is worthwhile.
What if no discrepancy is found?
The report may conclude: no supported discrepancy identified within the scope reviewed. It records the checks performed and their limits. Finding no discrepancy is a valid outcome; insufficient evidence is reported separately.
What if documents are missing?
We first work through the available evidence. Additional documents are requested only if they could change a material conclusion. Where the contractual basis remains unknown, the issue remains unresolved rather than being treated as an overcharge.
How are documents handled?
Transfer arrangements, access and retention are defined before receipt. Documents are reviewed to minimise unnecessary data, and case workspaces are isolated.
The service uses AI tools, including Codex/OpenAI, which process necessary content under the agreed configuration. Processing is therefore not entirely local. Data and privacy details.
Who reviews the findings?
Reproducible calculations are kept separate from document interpretation. Findings are checked against alternative explanations, then reviewed by a person before delivery. An automated result alone does not establish a billing error.
What are the fees and turnaround times?
These are set out in a proposal after scoping, based on volume, period and document quality. No software subscription is required. We do not promise a savings amount before examining the case.
Does AGAINWARD recover the money for us?
The service provides a documented investigation and a file for your discussions. You decide what to do next and handle supplier discussions. AGAINWARD does not negotiate, represent you or recover money on your behalf. Legal advice, regulatory audits and bookkeeping are outside the service scope. A supplier may still dispute a supported discrepancy.
Start with the scope
A set of rentals
worth checking?
A short message is enough to begin. Tell us:
- Your business and the types of equipment rented.
- The approximate invoice count, suppliers and period.
- Which documents you have and any specific concern.
Do not attach invoices, agreements or confidential data to your first message. How your contact details are used.